Optimum Time and Attendance Software

Available modules include:

• Time and Attendance
• Flexi Time
• Leave Management
• Cost Centre Movement
• Performance Indicators
• Alerts and Scheduler 
• Post Allocation
• Emergency Services
• Post Allocation (Optional Module)
  Optional Module to assist in the management, allocation and reporting of HR Posts in an organisation
• Emergency Services (Optional Module)
  Optional Module catering to emergency services requirements in relation to personnel roll calls, rostering and duty allocation accounting for locations, availability and skill levels
  

Time and Attendance

Time and Attendance solutions allow staff to clock using electronic clocking terminals, a WEB browser, or directly from their PC. All methods allow for real time data availability and automatic calculation of hours, infringements etc.

We can accommodate numerous work patterns and different shift rotations. In addition, the software can automatically transfer all data to your payroll/HR systems and produce a vast array of management reports. Companies tend to experience a rapid return on investment. Savings include more accurate calculation of hours for payroll purposes and reduced labour costs involved in payroll calculations.

Time and Attendance solutions allow staff to clock using electronic clocking terminals, a WEB browser, or directly from their PC. All methods allow for real time data availability and automatic calculation of hours, infringements etc.

We can accommodate numerous work patterns and different shift rotations. In addition, the software can automatically transfer all data to your payroll/HR systems and produce a vast array of management reports. Companies tend to experience a rapid return on investment. Savings include more accurate calculation of hours for payroll purposes and reduced labour costs involved in payroll calculations.
 

Flexi Time

With increasing interest in Work Life balance, more and more companies are choosing to introduce flexible working practices into their organisations. Utilising similar clocking methods as time and attendance, the solution gives staff and management flexibility over their working day. By specifying 'core' times an employee must be present, this allows the individual to build up a bank of time within pre-defined parameters. Companies and staff have realised numerous benefits from the introduction of flexi time systems.
 

Both time and attendance and flexi time solutions allow staff to clock using electronic clocking terminals or directly from their PC via a web browser. All methods allow for real time data availability and automatic calculation of hours, infringements, etc. based on the employees associated roster

Leave Management

The Leave Module allows you to set up unlimited Leave types, by Employee, Department, Supervisor etc. The Leave Module allows employee to request leave using a standard web browser or alternatively allows an employees supervisor\manager to book leave in advance for employees. The Leave Module provides information to Supervisors\Managers on leave balances, the employees who are booked on leave for any period and allows managers to authorize leave requests from employees.

Cost Centre Movement

This is a valuable solution where you need to allocate employees time against different cost centres, jobs or products. The software collects and processes data to provide appropriate time allocation to different cost centres. In addition to assisting management accounting, the system ensures optimum use of human resources.

Performance Indicators

The graphing module allows you to display employee, department, supervisor etc information on a monthly or yearly chart showing Leave, Absence and Overtime trends. Supervisors\Managers find this module extremely useful for controlling manning levels within their department. The module will highlight to the supervisor\manager employees who have requested or booked leave in advance and highlight to them that there is a shortage of key staff in any particular area.

Alerts and Scheduler

One of the major new features of Optimum is the Alerts and Scheduler module. It is possible to set up alerts in the system that will automatically notify authorised users of events. It is possible to alert against many of the key activities in Optimum. For instance:

• Alert supervisor of employee late arrivals
• Alert supervisor of employee exceeding a set number of core infringements in a rolling period
• Alert HR of an employee drawing close to working hours in excess of Working Time Act directive guidelines
• With the HR administration module (see below) alert HR/Supervisors of an employees’ retirement/appraisal/birth date
• Alert HR of employees reaching end of contract periods

In relation to the system scheduler, this provides the ability to schedule any report to run for any individual, supervisor or manager at a preordained time. For example:

• Schedule a report on late arrivals for the day to be printed overnight for the supervisor at their local printer
• Schedule a departmental summary report for a department head to arrive on their email once a month

Key benefits:

• A single solution for time & attendance and flexi time
• Automatically records absences
• Alerts supervisors and managers of significant issues
• Simple user interface
• Real-time updates
• Built-in reporting tools
• Reduces employee enquiries
• Removes re-keying of data and eliminates timesheet errors
• Automatically provides data to HR and payroll functions
• Effortless Working Time Directive reporting
• Web-based – no need for internal server space or installation of software on employees’ PCs
• Flexible IT system integration – SQL or Progress database
• Full help desk facilities available

Saving Time

Optimum Time & Attendance enables employers to make a large amount of information available online to employees, allowing employees to access it directly, without having to request it from your HR and payroll departments. This not only saves time but also money.

Improved accuracy

Automated solutions such as Optimum offer improved data quality and accuracy of the information at the point of entry as everything is automated, thus reducing the potential for human error.
 

Web Based Time and Attendance Software

Optimum T&A is fully web enabled and can offer significant financial returns, while achieving workforce optimisation. For example, by managing employees’ timesheets online, employers can achieve cost savings from reduced paper, printing and distribution costs, while there are indirect savings from time spent handling paper timesheets.

Elements of Financial Return on Investment

The financial benefits of Optimum T&A a be quantified easily, however there are 'Soft Benefits' which we can measure as well:

• Paper Reduction
• Improved Data Quality
• Fewer Inquiries to the Human Resources Department
• Fewer Payroll Corrections
• Eliminates Duplicate Data Entry

The Soft Benefits of Optimum are also considerable, they include advantages to employees such as: 

1. Advantages to Management and HR include:
2. Easy to use method of managing time and attendance and/or flexi time system
3. Ability to electronically handle leave
4. Ability to electronically handle sickness
5. Ability to electronically handle different categories of employee
6. Staff empowerment significantly reducing ‘back office’ HR function
7. Time freed up to focus on more strategic HR issues
8. Vast reporting and analysis facilities assisting effective management
9. Satisfies Working Time Act reporting requirements