Expenses

Fully Integrated

Empower Expenses is a fully integrated Expenses module to the Empower HRIS, this allows new starters to be entered in to Recruitment, contracts confirmed in HR and assigned to an Expenses Company and Scheme in Expenses. Business process automation can allow this process to flow automatically with the relevant users checking the process to proceed at the relevant points.

Empower Expenses allows unlimited companies and can have multiple expenses schemes in a company. Country specific payment zones can be configured with different distance units and currency's creating a truly scaleable application from single company use to international multiple country businesses.

Rules Based

All items in Empower Expenses are date driven and rule based for calculations. This allows you to configure the elements you want the way you want them and assign them to expense schemes when they are required. Items can be configured with different rules for different schemes such as validity periods and maximum limits.

Credit Cards

Enter corporate credit card details against the employee and import the statement periodically, this will create a claim with zero remittance but allow the Employee to amend the charges on the credit card to match real items in the expenses system. The manager can then approve and see the employee spend.

In Empower Me the employee can upload personal credit card statements and select the items to import, which allows an employee to keep a credit card specifically for expense purposes and easily claim the items back.

Carbon Footprint Calculations

Partnering with leading Carbon Footprint consultants Carbon Footprint Ltd Empower Expenses will calculate the CO2 emissions for travel items such as car mileage and flights. Carbon Reduction commitments can be easily identified and targeted through Empower Expenses allowing Empower users to help drive the corporate carbon reduction policies.

Flexible Costing

The employee can select the cost centre the item is charged to defaulting to the ‘home’ cost centre. There is also the option to recharge to the expense item to another cost centre such as external cost centres for project work. Output can be interfaced with your financial application to meet financial reporting requirements

Powerful Reporting

With the standard reports in Empower Expenses the management information you need is at your fingertips. A powerful report designer, query tools and graphical analysis designed for the HR users ensure that you get the adhoc information you require when you need it.

Business Alerts Manager is the next generation of report writing, proactive rather than reactive. Configure rules based alerts and once the trigger is hit Business Alerts Manager will email the intended recipient the report. The recipients can be external providers, for example a pension provider could be sent new starter information or the recipients can be employees, managers and HR included in the report, allowing for reminders such as training courses or return to work forms after a sickness to be sent dynamically the relevant individuals. Business Alerts Manager not only gives you Management Information where you need it, when you want it but raises the profile of HR as it is seen as proactive rather than reactive.